Privacy Policy
1. Introduction
At C3 Cannabis Summit, accessible via c3cannasummit.com, we are committed to ensuring your privacy is protected and your personal information handled with the utmost responsibility. This Privacy Policy outlines how we collect, use, disclose, and safeguard your data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). We operate with a privacy-first approach and strive to uphold your rights and freedoms at every stage of our data processing activities.
2. Scope of Policy and Data Controller Role
This Privacy Policy applies to all visitors, users, and others who access or use c3cannasummit.com (“the Website”). C3 Cannabis Summit acts as the data controller for the personal data we collect through our Website and connected services. This means we determine the purposes and means of processing your personal data.
For questions regarding this Policy, or to exercise your data rights, please contact us at [email protected].
3. Categories of Data We Process
We process the following categories of personal data:
a) Usage Data
This includes data automatically collected when you interact with our Website: browser type and version, device information, language preferences, IP address, login timestamps, referring websites, session duration, and other diagnostic data.
b) Account Data
If you register with us or create a profile for an event or newsletter, we collect name, email address, phone number, physical address, and organization (when applicable).
c) Profile Data
This includes information about your preferences, registered services, purchases, event participation, behavior patterns on the site, and interests relevant to cannabis industry topics.
d) Communication Data
Includes content of communications you send to us, such as customer support and inquiries, as well as records of such correspondence.
e) Technical Data
Device model, operating system and version, mobile network information, cookie identifiers, browser plug-ins, time zones, and system configuration.
f) Transaction Data
Details of purchases or event registrations, including payment method, card type (last four digits only, if applicable), billing address, invoice data, and delivery or service fulfillment details.
g) Preference Data
Data related to your marketing preferences, opt-in/opt-out status, event topic interests, and interaction history with our marketing campaigns.
4. Legal Bases for Processing
We rely on the following legal bases under the GDPR and relevant provisions under the CCPA:
– Consent: For sending marketing emails or processing cookies that are not essential.
– Contractual Necessity: When processing is required to fulfill a service, registration, or inquiry requested by you.
– Legitimate Interest: To understand user behavior, improve the Website, and operate efficiently without infringing your rights.
– Legal Obligation: To comply with financial, tax, and legal obligations.
5. Your Rights
Under the GDPR and CCPA (as applicable), you have the right to:
– Access: Request a copy of the personal data we hold about you.
– Rectification: Request correction of inaccurate or incomplete data.
– Erasure: Request deletion of your personal data (subject to legal limits).
– Restriction: Request restriction of processing under certain circumstances.
– Portability: Request transfer of your data to another service provider.
– Objection / Opt-Out: Object to processing for direct marketing purposes.
– Non-Discrimination: You will not receive discriminatory treatment for exercising your rights.
You may exercise these rights by contacting us at [email protected].
6. Security Measures
We implement commercially reasonable and industry-standard security measures to protect your personal data, including:
– Data encryption (HTTPS/TLS)
– Role-based access controls and authentication mechanisms
– Regular system backups and secure storage practices
– Internal data protection policies and personnel training
– Threat detection, monitoring, and response protocols
7. International Transfers
If your data is transferred or stored outside the country or region in which you reside (including transfers outside the European Economic Area for EU residents), we ensure such transfers are protected by appropriate safeguards, including Standard Contractual Clauses approved by the European Commission or equivalent legal mechanisms.
8. Data Retention
We retain personal data only as long as necessary for the purposes for which it was collected or to fulfill legal obligations. Retention periods vary by category:
– Usage & Technical Data: Up to 12 months
– Account, Profile, and Communication Data: While your account is active, and no more than 3 years after termination
– Transaction Data: 7 years to comply with tax laws
– Marketing Preference Data: Maintained until consent is withdrawn or updated
9. Cookie Policy
We use cookies and similar technologies to enhance your online experience. Cookies assist in providing essential Website functionality, analytics, and personalization. The categories of cookies include:
– Essential Cookies: Necessary for Website navigation and core features.
– Functional Cookies: Improve Website functionality and remember user preferences.
– Analytics Cookies: Help us understand visitor interaction through tools like Google Analytics.
– Performance Cookies: Monitor Website performance to improve availability and responsiveness.
10. Cookie Management and Compliance
Upon your first visit to c3cannasummit.com, you will be prompted to manage your cookie preferences. You may modify or withdraw consent at any time via our Cookie Banner or device settings. We honor Do Not Track signals where supported and required by law. Under the CCPA, users may opt out of the “sale” of personal information, if applicable (note: C3 Cannabis Summit does not sell personal data).
11. Children’s Privacy
Our Website and services are not intended for children under the age of 13. We do not knowingly collect or solicit personal data from minors. If you are a parent or guardian and believe your child has provided us with personal data without your consent, please contact us at [email protected], and we will take appropriate steps to delete such information.
12. Policy Updates
We may update this Privacy Policy periodically to reflect legal, operational, or technological changes. All updates will be posted on this page, and where appropriate, you may be notified via email or Website notices. Continued use of the Website after such updates constitutes your acceptance of the revised Privacy Policy.
13. Contact
For any questions, requests, or concerns regarding this Privacy Policy or your personal data, please contact:
C3 Cannabis Summit
Email: [email protected]
Website: https://www.c3cannasummit.com
C3 Cannabis Summit is committed to maintaining transparency, safeguarding user privacy, and complying fully with all applicable data protection laws. For any privacy-related inquiries, please don’t hesitate to reach out.